WebToAI Privacy Policy
Effective Date: August 1st, 2025
1. Introduction
This Privacy Policy applies to all WebToAI services. It outlines how we collect, use, disclose, and protect your personal data when using our conversational AI products and related services.
2. Information We Collect
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Directly Provided: Name, email, organization, user inputs or prompts, communications, and support inquiries.
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Automatically Collected: IP address, browser/device info, usage patterns, page views, and cookies for analytics and service enhancement.
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Third-Party Sources: Information from integrations and analytics providers, where applicable.
3. How We Use Information
Data is used to:
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Operate and personalize AI and chatbot services.
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Respond to inquiries and improve user experience.
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Conduct security monitoring and fraud prevention.
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Send updates or marketing (with consent).
4. Data Sharing & Disclosure
We may share data with:
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Service Providers such as hosting, support, and analytics partners (under confidentiality obligations).
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Legal Entities when required by law.
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Aggregated Insights for internal improvement or research, without personal identifiers.
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With Consent, third parties as agreed by the user.
5. Data Retention
Data is retained only as long as necessary for service delivery, compliance, or legal obligations. When no longer needed, data is anonymized or deleted.
6. Your Rights
Depending on your location, you may have rights to:
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Access, correct, delete, or move your personal data.
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Object to processing or withdraw consent.
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Restrict data usage, including opt-out of marketing.
To exercise these rights, contact us via the details below; we’ll verify identity where required.
7. Cookies & Tracking
We use cookies and similar technologies for essential site functions, preferences, and analytics. You can disable certain cookies through your browser, but this may affect site performance.
8. Children’s Privacy
Our services are not intended for children under 13. We do not knowingly collect data from users in this age group. If we become aware of such, we will delete it promptly.
9. International Data Transfers
If your data is processed outside your country, we’ll use appropriate safeguards (e.g., standard contractual clauses) to ensure adequate protection.
10. Security
We apply industry-standard security measures (such as encryption and access controls) to protect your data. However, no system is infallible; we encourage users to also take security precautions.
11. Updates to This Policy
We may update this Privacy Policy. The updated version will be posted with a new “Effective Date.” Significant changes may trigger additional user notifications.
12. Contact Us
For any questions, requests, or concerns about this policy or your personal data, please reach out to us via the contact us form on this website.